NCSD2017 Speaker FAQs


 All logistical questions (travel/lodging, registration, etc.) should be directed to Erika Speed: 646.685.3079 or ncsdconference2017@gmail.com.


 

I am an approved speaker/panelist for the conference. Where do I register?

Click HERE to register as an approved speaker or panelist. (General attendees can register HERE.)

 

Where can I learn more details about the workshops and sessions taking place at the conference?

Click HERE to see blurbs about the workshops taking place at the conference (this site is currently password protected, because it’s under construction).

Conference updates will be posted at: http://school-diversity.org/2017-conference

 

Where is the conference happening?

The addresses for planned conference activities are:

  • The names and locations of school site visits will be released soon. Please check back. 
  • Consultancies (October 19th, 4-6PM)
    New York University (time tentative, to be confirmed once NYU room is assigned)
  • Opening Reception (October 19th, 6:30-9PM)
    New York University Rosenthal Pavilion
    60 Washington Square S
    (btw LaGuardia Pl & Thompson St)
    New York, NY 10012
  • Learn Together, Live Together Networking and Discussion (October 19th, 8-10PM)
    NYLO New York (specific location to be confirmed)
    2178 Broadway
    New York, NY 10024
  • Conference Site (October 20th)
    Teachers College, Columbia University
    525 West 120th Street
    New York, NY 10027

 

When should I arrive in NYC?

  • Thursday, October 19th will include school site visits. Start times and length of tours may vary, but we anticipate they’ll run from between 10AM-2PM. If you plan to join a school tour, you will want to make sure that you are in town by at least 9AM (some schools are farther than others in public transportation- so, we want to allow for a cushion time). Our welcoming reception that will begin at 6:30PM.
  • Our conference on Friday, October 20th will open for registration around 8:30AM, and should conclude no later than 6:30PM

 

Where should I book my room for the conference?

NYLO New York City
2178 Broadway (at W 77th Street)
New York, NY 10024
customerrelations@nylo-nyc.com
Reservation: 212.362.1100

BOOK A ROOM

If you have any questions, please email Erika Speed (ncsdconference2017@gmail.com).

Note that NCSD will cover the difference between the NYLO rate ($319 for a single queen room) and the previous conference hotel rate ($269/$279 for a single room) for conference attendees who book within the deadline, which is September 22nd.  No more double rooms are available.

If you are an NCSD-sponsored speaker, please see below for additional instructions.

 

How do I know if I am an “NCSD-sponsored” speaker?

You are an NCSD-sponsored participant if you requested specific travel assistance as part of your workshop proposal and your proposal was accepted. In accepting your proposal, we agreed to provide the funding you cited as necessary for your participation (in some cases, we asked follow up questions and requested participants to reduce the amount of your assistance). We do request that all partnering organizations cover their own expenses (or a portion thereof) whenever possible. Please pay careful attention to the guidelines we created for this event (found below).

 

Travel Guidelines for NCSD-Sponsored Participants

We are requesting that partnering organizations cover their own hotel and travel expenses when possible to help us remain fiscally responsible. 

All questions about travel/lodging should be directed to Erika Speed: 646.685.3079 or ncsdconference2017@gmail.com.

If your organization can not incur the expenses for NCSD2017 at this time, and NCSD has agreed to cover your travel expenses, please adhere to the following guidelines:

 

Travel (for NCSD-sponsored participants)

  • You will pay for travel out of pocket and be reimbursed.
  • For workshop presenters based within 250 miles of New York City:
    • We will reimburse up to $250 for travel.
    • If you need to purchase a more expensive itinerary, please contact Erika before booking.
    • We encourage you to explore Amtrak as a travel option if your city is easily accessible by train and within this range.
  • For workshop presenters traveling over 250 miles from New York City:
    • We will reimburse up to $400 for plane travel.
    • If you need to purchase a more expensive itinerary, please contact Erika BEFORE booking.
  • Once you have booked an itinerary, please forward it to Erika Speed at ncsdconference2017@gmail.com in the following format in the subject line:  “SUBJECT: YOUR FULL NAME-ITINERARY-FIRST THREE WORDS OF YOUR PANEL”

 

Conference hotel

  • If NCSD is covering your room, we will make the reservation for you. Please make sure you’ve communicated which nights you’ll be staying at the hotel and which room type you prefer (if you didn’t fill in this information during registration, please email it to Erika).
  • We will cover TWO hotel nights, unless extenuating circumstances exist.

 

Incidental costs

NCSD cannot reimburse meal costs or hotel incidentals, but we will reimburse (within reason) expenses incurred traveling to/from the airport/train station, to/from conference activities, etc.

 

I have expenses that need to reimbursed. What do I do?

  • Click HERE to review NCSD reimbursement guidelines.
  • Please complete and submit THIS FORM and attach original receipts within TWO weeks of the conference. 
  • Please note that it will take 2-3 weeks after after the program for reimbursements.

 

Travel Information and Tips

I have never been to New York before, and am not familiar with the area. How do I best get around?

Preferred Airports: Three international airports (John F Kennedy (JFK),  Laguardia (LGA) and Newark (EWR) connect with convenient bus, subway, and taxi service into New York City.

  • From John F. Kennedy Airport and LaGuardia Airport, economical bus service is available to Grand Central Terminal and to central Manhattan.
  • From LaGuardia Airport, there is a more direct bus service (M60) to West 116th Street and Broadway.
  • From Newark Airport, there is New Jersey Transit bus service to the Port Authority Bus Terminal.
  • Although New York City cabs operate on mileage meters, cab fares can vary with traffic conditions. The average one-way fare from John F. Kennedy Airport is approximately $50.00, one way from LaGuardia Airport is about $30.00. Designated airport passenger pick-up areas usually have cab dispatchers available to assist you. You can also try your hand using ride sharing apps like Lyft and Uber.

Visit: Airports – The Port Authority of New York and New Jersey

 

Train Travel: If you plan to use Amtrak, your point of arrival will more than likely be either Penn Station or Grand Central Station, depending upon where you are coming from. Penn Station, located at West 34th Street and Seventh Avenue, is the New York City terminus for most Amtrak service, and the Long Island Railroad, New Jersey Transit, and the New Jersey PATH train commuter lines. Grand Central Terminal, which is located at East 42nd Street and Park Avenue, is the New York City terminus for two commuter trains, MetroNorth and Conrail, as well as some Amtrak trains from Canada and Upstate New York.

 

Using the Subway: The subway station serving Teachers College is the 116th Street stop of the IRT Broadway-Seventh Avenue local. The No. 1 subway train (red line) are local trains serving this station. Be sure that you are on (or transfer to) the local line at the 96th Street Station. The express lines (No. 2 and No. 3 trains) do not serve Columbia University. There are subway entrances at Penn Station and the Port Authority Bus Terminal. From Grand Central Station, the Shuttle (S) goes to “Times Square” 42nd Street, offering access to the No. 1 IRT Broadway Local trains going uptown.

  • Click here (http://www.mta.info) to visit the Metropolitan Transportation Authority’s website – Information about New York CityTransit, Long Island Rail Road, Long Island Bus, Metro-North Railroad as well as metropolitan bridges and tunnels
  • Click here (http://www.nycsubway.org) to visit the New York City Subway Resources website – Information on current and historical operations
  • Click here (http://www.krusch.com/nysf.html) to visit the New York Subway Finder website – Access subway directions to any Manhattan address

 

Other information

Twitter

We are trying to make it easy for attendees and speakers to interact with one another during the conference. If you are a Twitter user, please make sure we have your information listed – http://school-diversity.org/2017-conference-twitter.